Accounts Payable Administrative Professional
Alsip School District 126 Alsip School District 126 Alsip, IL Alsip, IL Full-time Full-time $25 - $28 an hour $25 - $28 an hour Job Overview:
The Accounts Payable Administrative Professional will work with and assist the CSBO to help maintain a smoothly run and efficient District Office.
This position will also require the prompt and accurate handling of all purchasing and account payable matters.
Qualifications:
High School Diploma Experience in Accounting/Bookkeeping Knowledge of Computer Systems Proficient in Microsoft Office Suite Experience with Infinite Visions accounting software Knowledge of standard office equipment Ability to exercise initiative, independent judgment and discretion in performing duties Understands the importance of confidentiality Principal Duties and Responsibilities (Essential Functions):
Secretarial/General Office Duties:
Typing of word documents, data processing and spreadsheets Filing, phone communication and handling of mail correspondence Filing in for other office staff when they are absent or unavailable Reviewing student accident reports and maintaining those files Purchasing duties:
Utilizing District accounting program to enter purchase requisitions Generating approval report and completing purchase orders Act as liaison between District and suppliers where problems arise or defective merchandise has been received Maintaining requisition filing system Accounts Payable duties:
Review of invoices and date stamping all incoming and paid invoices Researching discrepancies in billing and taking action to ensure correction Processing materials in preparation for computer system input Entering bills payable into computer system daily and running final pre-list for board packet Notifying Treasurer's office after Board has approved bill payment Upon arrival of checks from Treasurer's office-matching invoices and mailing to vendors Filing of copies of checks with invoices, voiding and reissuing checks when necessary Maintaining vendor list Working with auditors and providing requested information Monitoring capital additions and retirements Routing E-rate invoices to E-rate consultant on monthly Preparing and distributing annual 1099 forms and related IRS requiring filings Bank Accounting Maintenance duties:
Review and verify reconciliations of school activity accounts on monthly basis Review petty cash reimbursement requests Perform banking tasks necessary to maintain petty cash and imprest accounts Deposit monies received at District Office into District bank accounts Track expenditures for Federal and State Grants and submit expenditure reports on a timely basis to appropriate contacts Physical Requirements:
The employee should have the physical capabilities to perform the job functions Disclaimer Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time; This description reflects managements assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; This job description is subject to change at any time District 126 will make reasonable accommodations in compliance with the American with Disabilities Act of 1990 Job Type:
Full-time Pay:
$25.
00 - $28.
00 per hour Expected hours:
35 per week
Benefits:
Dental insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance Experience level:
3 years Schedule:
8 hour shift Ability to Relocate:
Alsip, IL 60803:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Accounts Payable Administrative Professional will work with and assist the CSBO to help maintain a smoothly run and efficient District Office.
This position will also require the prompt and accurate handling of all purchasing and account payable matters.
Qualifications:
High School Diploma Experience in Accounting/Bookkeeping Knowledge of Computer Systems Proficient in Microsoft Office Suite Experience with Infinite Visions accounting software Knowledge of standard office equipment Ability to exercise initiative, independent judgment and discretion in performing duties Understands the importance of confidentiality Principal Duties and Responsibilities (Essential Functions):
Secretarial/General Office Duties:
Typing of word documents, data processing and spreadsheets Filing, phone communication and handling of mail correspondence Filing in for other office staff when they are absent or unavailable Reviewing student accident reports and maintaining those files Purchasing duties:
Utilizing District accounting program to enter purchase requisitions Generating approval report and completing purchase orders Act as liaison between District and suppliers where problems arise or defective merchandise has been received Maintaining requisition filing system Accounts Payable duties:
Review of invoices and date stamping all incoming and paid invoices Researching discrepancies in billing and taking action to ensure correction Processing materials in preparation for computer system input Entering bills payable into computer system daily and running final pre-list for board packet Notifying Treasurer's office after Board has approved bill payment Upon arrival of checks from Treasurer's office-matching invoices and mailing to vendors Filing of copies of checks with invoices, voiding and reissuing checks when necessary Maintaining vendor list Working with auditors and providing requested information Monitoring capital additions and retirements Routing E-rate invoices to E-rate consultant on monthly Preparing and distributing annual 1099 forms and related IRS requiring filings Bank Accounting Maintenance duties:
Review and verify reconciliations of school activity accounts on monthly basis Review petty cash reimbursement requests Perform banking tasks necessary to maintain petty cash and imprest accounts Deposit monies received at District Office into District bank accounts Track expenditures for Federal and State Grants and submit expenditure reports on a timely basis to appropriate contacts Physical Requirements:
The employee should have the physical capabilities to perform the job functions Disclaimer Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time; This description reflects managements assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; This job description is subject to change at any time District 126 will make reasonable accommodations in compliance with the American with Disabilities Act of 1990 Job Type:
Full-time Pay:
$25.
00 - $28.
00 per hour Expected hours:
35 per week
Benefits:
Dental insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance Experience level:
3 years Schedule:
8 hour shift Ability to Relocate:
Alsip, IL 60803:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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